Project initiation ensures that you lay a strong foundation for a new project. Then, you can use that information to secure buy-in from key stakeholders. In this article, we describe why project initiation matters and outline four key steps to start your project off on the right foot. A good beginning lays a necessary foundation for successful project management. Project initiation is the first step in starting a new project.
Project performance : Measure effectiveness using key performance indicators KPIs. During the project initiation phase, you define your project at a high level in order to demonstrate its business value. Once you secure buy-in from key stakeholders and prove that your project is feasible, you then move on to the project planning phase. Think of it this way—you want to provide enough information to secure approval during the initiation phase, then spend time ironing out project planning details after you get the green light.
Project initiation also ensures that you loop in stakeholders early on, so you can secure essential resources, gain visibility for your project, and prevent costly roadblocks down the road. In this first step, you demonstrate why your project is necessary and what benefit it will bring.
You can do this with either a project charter or a business case. The main difference between them is scope—you can use a project charter for smaller initiatives, and a business case for larger projects that require significant resources. For example, you might create a project charter for a redesign of your company homepage, and a business case for a company-wide rebrand.
Regardless of whether you use a project charter or a business case, this is your chance to demonstrate how your project will add business value and why you need specific resources like budget, equipment, or team members. Seven primary characteristics of a project include:[ 11 ]. In the past, a company typically decided to undertake a project effort, assigned the project and the "necessary" resources to a carefully selected individual and assumed they were using some form of project management.
Organizational implications were of little importance. Although the basic concepts of project management are simple, applying these concepts to an existing organization is not. Richard P. Each task requires a particular mix of these tools and techniques structured to fit the task environment and life cycle from conception to completion of the task.
Employing project management technologies minimizes the disruption of routine business activities in many cases by placing under a single command all of the skills, technologies, and resources needed to realize the project.
The skills required depend on each specific project and the resources available at that time. The greater the amount of adjustments a parent organization must make to fulfill project objectives, the greater chance exists for project failure.
The form of project management will be unique for every project endeavor and will change throughout the project. The project management process typically includes four key phases: initiating the project, planning the project, executing the project, and closing the project. An outline of each phase is provided below. Initiating the Project The project management techniques related to the project initiation phase include: [ 16 ].
Planning the Project The project management techniques related to the project planning phase include:[ 16 ]. Executing the Project The project management techniques related to the project execution phase include:[ 16 ].
Closing Down the Project The project management techniques related to the project closedown phase include:[ 16 ]. The techniques listed above in the four key phases of project management enable a project team to:[ 3 ]. Project management is a challenging task with many complex responsibilities. Fortunately, there are many tools available to assist with accomplishing the tasks and executing the responsibilities.
Some require a computer with supporting software, while others can be used manually. Project managers should choose a project management tool that best suits their management style. No one tool addresses all project management needs. Both of these project management tools can be produced manually or with commercially available project management software.
PERT is a planning and control tool used for defining and controlling the tasks necessary to complete a project. Forgot Password? This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy.
Popular Course in this category. Course Price View Course. Note: Activities in the critical path do not contain any slack. Free Project Management Course.
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