Employee Involvement 4. Worksite Analysis 4. Baseline Hazard Analysis 4. Hazard Analysis of Routine Activities 4. Routine Inspections 4. Hazard Reporting System 4. Trend Analysis 4. Safety and Health Training 4. Safety and Health Training. The goal of this project was to reduce the time required to both prepare and review the report while ensuring adequate documentation of the VPP onsite evaluation.
The new format divides the original VPP report into two separate sections:. The major changes include:. The minimum technical specifications required to operate these programs effectively are:. In addition, on-site evaluation teams should have access to a cellular mobile phone or pager. Digital camera with the capability to load photos easily onto computer. Note: This is often requested so that evaluators can provide pictures of success stories. Such cameras are relatively expensive.
A good alternative is a 35mm camera for hard copy prints, which can then be scanned and stored electronically. The VPP Site Worksheet requires evaluators to review the key topic areas related to a site's safety and health management system and its working conditions.
The reduction in key topic areas in the VPP Site Worksheet has resulted in four major sections devoted to the following topics:.
At the end of each major section, an additional page has been included to enable evaluators to provide further information and discussion on such topics as Merit Goals, Day Items, Best Practices, Recommendations, and Documents Referenced. The VPP Site Worksheet's modular format allows evaluators to further break up the document to facilitate the on-site evaluation and reporting of findings.
Key sections now contain several subsections of questions that address various aspects of the general topic. Each subsection is clearly identified and given a letter and a number to facilitate easy reference by the on-site evaluators. Evaluators should be consistent in their use of the format when addressing the questions in each of the four topic sections. Please remember:. The MR designator in the Site Worksheet allows the agency to eliminate that checklist. Minimum Requirements MR represent those elements of a site's safety and health management system that must be in place and at least minimally effective in order for a site to be considered for participation in the Merit Program.
If a site fails to meet even one MR, then it is not eligible for participation in the VPP and should be asked to withdraw its application. Requirements that are considered MR will have the symbol: MR. Section 4 of this document contains additional guidance intended to help you make a judgment on many of the questions identified as Minimum Requirements.
To complete these subsections, evaluators should follow the steps listed below. There are various ways to identify the documents reviewed. One is to assign numbers to all of the documents reviewed in connection with a particular section of the VPP Site Worksheet.
When you use a document to answer a question, put the number assigned to that document in the "Doc Review" column. For example, if you used an employee manual to answer a question, and you had identified the employee manual as Document 1, you would put a "1" in the "Doc Review" column. Then, at the end of the section, you would list the number and the title of each document in the Documents Referenced box.
Another potential method is to list the documents reviewed in the bulleted area below the question. Either method is acceptable. Once the evaluators have completed the six subsections, they must complete the summary and recommendations section, as described below. Instructions for its completion are presented below.
Team members and the Team Leader must ensure that goals, items, comments, or recommendations provided at the end of a Worksheet Area do not contradict any of the Site Evaluation Worksheet answers. For example, if the Worksheet has a question that has been answered "Yes" without further explanation, but the goals, items, comments, or recommendations indicate that the answer should have been "No" with an explanation, the inconsistency should be resolved to make the Site Evaluation Worksheet as accurate as possible.
These best practices resulted in a significant reduction in the time required to complete the Worksheet. Following are summaries of these best practices. The method used to do this is described below. To reduce the size of the VPP Site Worksheet computer file, increase the ease of its use, and reduce potential computer malfunctions, the VPP Site Worksheet has been broken into a series of folders and files. Each area has a folder. Each section of the Worksheet has been saved as a unique file within the appropriate area folder.
Both files are saved in the Section I folder. In addition to the area folders, there is a folder that contains the entire Worksheet in one big file. To successfully work with these files, on-site evaluators should use the following procedures to divide responsibilities for completion of the VPP Site Worksheet: 1 The Team Leader should give all team members either a disk containing the full VPP Site Evaluation Worksheet if they will be able to complete the Worksheet on their own computers, or a hard paper copy of their assigned sections if computer resources are insufficient.
This is to ensure that all team members understand which sections they are responsible for, and what information is needed to complete their assigned portion of the Worksheet. This can be done by using the "Save as" function under the "File" menu on the word processing software.
Change the name of the file in the "File name" window that appears. If two team members are assigned to different sections of the same file, both should answer only their questions and then save their work with their own unique titles.
The team leader will be able to open both files to copy and paste the information together as necessary see instructions below for copying and pasting information.
Working alone to minimize group work and thus person hours , the Team Leader should consolidate the different sections of the worksheet into a single document. To do this: Open a blank MS Word document. Set the margins so that top and bottom are 1" and left and right are. Insert the File titled "Cover Pages.
Click on the Insert menu at the top of the document. Click on File to see this option you may have to expand the menu by clicking on the arrows at the bottom. A browser window will appear. Use the browser to find the file you want to insert from its current location in this case, most likely the A-drive, which is the floppy disk, or the C-drive if the file is already on the hard drive.
Double click on the file you want to insert. Repeat the steps involved for inserting a file for all of the additional tables, gathered from the disks received from each team member. Save the final document you should also save as you go! To copy and paste sections of the document: Highlight the section of the document you would like to copy.
For sections of tables, highlight all the relevant cells or text, being sure to include the cells on the far right of the table, if necessary. If pasting into a blank document, be sure to set the margins for the top and bottom at 1" and the left and right margins at.
This will ensure that the formatting remains consistent between the documents. After highlighting a section, click on the Copy icon on the tool bar, or click on Copy under the Edit menu. If Copy is not given as a choice immediately, you may need to click on the extended-menu button the double arrows at the bottom of the menu to find it. Place the cursor where you would like the information pasted. Click on the paste icon from the tool menu, or click on Paste from the Edit menu.
The Team Leader can edit the report sections either before compiling them or after consolidating them. We do not recommend cutting and pasting the tables in this version. You are more likely to be successful if you keep just one master file and have team members take turns filling out their assigned sections on the master file. The purpose of the VPP Site Report is to provide the reviewers with a brief summary of the evaluators' findings upon completion of the site visit.
To ensure that the OSHA injury and illness logs are thoroughly reviewed, evaluators must address the following issues:.
The requirements for preparing each of these analyses are described below. An example follows:. Also identify the individual responsible for maintaining the OSHA injury and illness log and verify that this individual understands OSHA's recordkeeping requirements. Note that this example does not include the required analysis of the OSHA logs.
Data Collection Methods The information for this report was obtained from the site's VPP application; documentation reviewed on-site, interviews with employees, and a walk-through of the plant.
All areas of the plant were covered in at least one walk-through. Employees at the Worksite There are employees currently working on-site. In addition, 76 contractor employees are located on-site performing maintenance functions, implementing capital improvements, providing guard services, and staffing the cafeteria. The collective bargaining agents representing the employees on-site are the Independent Laboratory Employees Union , Inc.
Formal interviews were conducted with 20 employees and 10 contractors. In addition, informal interviews were conducted with 30 employees and 9 contractors. The site is a corporate research and development center built in It consists of four buildings: an office complex, a maintenance building, a blending operation, and a pilot plant.
The buildings are spread across 75 acres. Non-hazardous organic chemicals are combined in the blending plant to produce a saline solution for use with contact lenses. The pilot plant bottles and packages this solution for shipping.
Worksite Hazards The hazards located on this site are skin irritant chemicals; confined space hazards for the storeroom areas; uncontrolled hazardous energy sources from maintenance conveyers; sanitation process hazards, including exposure to sanitation chemicals; elevated noise levels; and material handling hazards, such as truck operations and extensive conveyers. The site has a positive relationship with the local OSHA office.
Areas of Excellence if applicable There are two program elements of this site that are emplary and could be used as models for other sites in the same industry. These are:. Not every MR on the Site Worksheet is covered here; some items already have guidance written into the question.
Instead, this section covers the MRs that require additional guidance to determine whether a site has met the MR and what other elements or sub-elements may have bearing on the MR. Below is a definition of Minimum Requirement, followed by guidance for selected MRs. The specified sections and subsections are references to the Site Worksheet.
A Minimum Requirement must be at least minimally effective for the site to avoid regular or ongoing exposure of employees to serious workplace hazards. A site is not "minimally effective" on an aspect of VPP if the site does not have one or more of the required elements of the program in operational status or ready for implementation. As a result employees may be exposed to a serious hazard or hazards.
In some cases, the site may have the element, but it is so ineffective that it is as if the element did not exist. Is the written safety and health management system at least minimally effective to address the scope and complexity of the hazards at the site? Smaller, less complex sites require a less complex system. Management Commitment and Leadership B1. VPP Online Application.
Site-Based participation continues VPP's traditional acceptance of applications from fixed worksites and some long-term construction sites. Mobile Workforce participation is for companies that typically function as contractors or subcontractors and for those companies whose employees move site-to-site.
VPP Corporate is designed for corporate applicants who demonstrate a strong commitment to employee safety and health and VPP.
Reductions in injuries and illnesses begin when the site commits to the VPP approach to safety and health management and the challenging VPP application process. Entire industries benefit as VPP sites evolve into models of excellence and influence practices industry-wide. OSHA provides an example of a cash prize raffle for each month without a lost time incident. OSHA appears to have slightly reversed course in the area of post-accident drug testing. In contrast, drug testing an employee who is injured when he inadvertently drives his forklift into another piece of equipment would not be in violation of section In the final rule, OSHA indicated that only drug tests that can indicate impairment at the time of the injury or illness would be permissible.
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